Asset and equipment tracking for design studios

The problem in most studios

Design practices accumulate equipment quickly — laptops, a camera, a drone, laser distance meters, site helmets, a plotter, sample libraries. It rarely lives in one place and almost never in one list. When someone leaves, or an insurer or auditor asks what the practice owns, the answer gets reconstructed from purchase invoices and memory.

• Equipment goes to site with one person and comes back with another.
• Nobody can say which laptop is with which intern.
• Purchase value and date sit in accounting; the physical item sits nowhere.
• Replacement decisions are guesses because age and condition are not recorded.

How UpLabs handles it

Assets are a first-class record in UpLabs, not a note attached to an expense. Each item carries what it is, when it was bought, what it cost, its condition and who currently holds it. Because it sits in the same system as your people and projects, custody points at a real team member rather than a name typed into a cell.

• One register of everything the studio owns, searchable by name or category.
• Purchase date and purchase value on every item, so the register reconciles with your books.
• Custody: who is holding the item right now.
• Condition and status, so retired or written-off kit stops appearing as available.
• Visible to the team on mobile, which is where the question is usually asked.

Asset records are for operational control and reconciliation. Depreciation schedules for statutory accounts still sit with your CA.

What it replaces

Common questions

Does asset tracking cost extra?

No. Every plan gets every feature. Plans differ only on projects, active members and storage.

Can I import an existing asset list?

Yes — assets can be entered in bulk. If you already keep a spreadsheet, that is the fastest starting point.